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How do I create an event or session?
How do I create an event or session?

Create a custom schedule, timetable or itinerary

Vicky Carmichael avatar
Written by Vicky Carmichael
Updated over a week ago

Vito allows you to add a schedule to your hub, and display timings of events and sessions. This feature can be used for conferences, meetups or any type of event. There are a few different ways to add events and sessions.

Add an event via the hub menu

Click on the πŸ”½ (down-pointing triangle) icon next to your hub name to open the hub menu, containing settings and actions. From here you can select the option to add an event.

Add an event via the overview page

Navigate to the overview page (only visible to collaborators) and click on the shortcut to add an event.

Add an event from a custom page

You can insert an existing event block into any page in the hub, or create a new one from scratch. Navigate to the page where you want to embed the event. Click + Add to this page and select Event from the drop-down:

Event block option in drop-down under "Add to this page" link

You'll be prompted to either Choose from events you've already added to your library, or else Create a new event following the instructions on-screen.

Add an event from a post

See this article for attaching rich media, including an event, to posts in the discussion feed.

Configure your event

Whichever method you choose to add an event, it will open up the modal to populate your event details:

Screenshot of the add event modal

Give the session a title and optional description. You have the option to choose whether it's a proper session or a break (which will be greyed out in the schedule), but you can leave these both unchecked if this is an overarching event. You'll have the option to add more detailed sessions and breaks to this event once you save it.

You also have the option to edit your visibility settings. By default, events are public if you have enabled public registration. This is to allow people to browse the schedule before joining your hub, but you can change this if you prefer.

A page will now be generated for your event showing:

  • Your event title

  • A description, if set

  • The option to set event times

  • The option to add further sessions to the event

Customization options

Click on the kebab menu (⁝) next to your event title to reveal additional options:

  • Edit event details (e.g. title, description, dates and times)

  • Set video (e.g. a teaser for your event; videos can also be attached to individual sessions)

  • Set livestream channel β€” recommended if you'd like the current session title to be displayed under the media player during your event

  • Choose cards (e.g. speakers or sponsors; cards can also be attached to individual sessions)

  • Add a shortcut to the sidebar if you want to easily highlight individual events or sessions

  • Delete event

You can also add blocks to event pages, like on other custom pages, and these will always appear below any sessions you've added.

Create sessions

Once you set your event time(s), a countdown will appear at the top of the page, and you can click on + Add a session under the event details block to get started building out the timetable for your event.

Add a title and optional description and then choose from one of the pre-set durations or add your own. By using durations rather than start and end times, Vito is able to calculate timings based on the event start time. This means that you can update session durations and reorder sessions on the fly, and all your timings will update automatically, saving you time and stress during the event.

Each session you create has its own edit menu, available by clicking on the kebab menu (⁝) in the top-right of the session block:

The actions are consistent with those available at page level. You can also click on the session name to open its dedicated page, where you can add custom blocks, for instance if you'd like to include additional show-notes, resources or links.

Questions? Search our documentation, email or chat to us in-app.

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