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How do I create an event or session?
How do I create an event or session?

Create a custom schedule, timetable or itinerary

Vicky Carmichael avatar
Written by Vicky Carmichael
Updated over a week ago

Vito allows you to add a schedule to your hub, and display timings of events and sessions. This feature can be used for conferences, meetups or any type of event. There are a few different ways to add events and sessions. To follow any of the methods below, first ensure Editing is switched on:

Editing option toggled on in the collaborator menu

Add an event via the plus icon

In the top-right of the screen on desktop (or top-left on mobile) you'll see a purple Plus icon. Clicking on that will open a menu showing different types of content you can add to your hub. Choose Add an event to get started:

Add an event option in drop-down under plus icon

Add an event from the Schedule page

In the explore bar at the top of your hub on desktop (or at the bottom on tablets and mobile), you'll see five icons. Clicking the calendar icon on the right takes you to your hub's Schedule page:

Schedule icon highlighted in the explore bar

From here, click on the purple Add an event button.

πŸ’‘ Tip: if you've already set up an event, the calendar icon in the explore bar will become a shortcut to this event, so you'll need to add subsequent events via the plus icon as described in the previous section or via the page method described below.

Add an event from a custom page

You can insert an existing event block into any page in the hub, or create a new one from scratch. Navigate to the page where you want to embed the event. Click + Add to this page and select Event from the drop-down:

Event block option in drop-down under "Add to this page" link

You'll be prompted to either Choose from events you've already added to your library, or else Create a new event following the instructions on-screen.

Add an event from a post

See this article for attaching rich media, including an event, to posts in the discussion feed.

Configure your event

Whichever method you choose to add an event, it will open up the modal to populate your event details:

Create a new event modal with title, description and start time fields

You also have the option to edit your visibility settings. By default, events are public if you have enabled public registration. This is to allow people to browse the schedule before joining your hub, but you can change this if you prefer.

A page will now be generated for your event:

Demo event page for "Office Hours #17"

It will show:

  • Your event title

  • A description, if set

  • Dates, times and time zone, if set (plus a countdown)

Customization options

Click on the kebab menu (⁝) next to your event title to reveal additional options:

  • Edit event details (e.g. title, description, dates and times)

  • Set video (e.g. a teaser for your event; videos can also be attached to individual sessions)

  • Set livestream channel β€” recommended if you'd like the current session title to be displayed under the media player during your event

  • Choose cards (e.g. speakers or sponsors; cards can also be attached to individual sessions)

  • Add link to sidebar β€” events are accessible from the calendar icon in the explore bar, but you can also add a shortcut to the sidebar if you want to easily highlight individual events or sessions.

  • Delete event

You can also add blocks to event pages, like on other custom pages, and these will always appear below any sessions you've added.

πŸ’‘ Tip: it is not currently possible to upload a cover image or edit the background color of events and sessions.

Create sessions

Click on + Add a session under the event details block to get started building out the timetable for your event:

Create a new session modal with fields for session title, description and duration

Add a title and optional description and then choose from one of the pre-set durations or add your own. By using durations rather than start and end times, Vito is able to calculate timings based on the event start time. This means that you can update session durations and reorder sessions on the fly, and all your timings will update automatically, saving you time and stress during the event.

Each session you create has its own edit menu, available by clicking on the kebab menu (⁝) in the top-right of the session block:

Session block edit menu showing option to edit session, set video, choose cards, add link to sidebar and delete session

The actions are consistent with those available at page level. You can also click on the session name to open its dedicated page, where you can add custom blocks, for instance if you'd like to include additional show-notes, resources or links.

Questions? Search our documentation, email or chat to us in-app.

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